Documents Exchange between EDI and ERP Systems

Exchanging files between EDI Solutions as well as ERP Solutions is a common task done daily by countless companies all over the world who trades digitally.

Thirty years earlier when firms initially started to trade making use of dial up modems and also computer system power wasn’t strong sufficient, Exchanging electronic documents which needed significant investments on I.T., preparation and execution.

Today, trading files prevails service method and EDI devices, translators as well as maps were created to very easy the task on carrying out EDI.

Trading records between 2 users call for devices known as EDI translators and EDI Maps.

EDI Translator is a tool that checks out EDI data and allow the EDI administrator assign each area (we call it aspect in the EDI language) in the EDI documents into the proper area in the data source or some memory structure to hold the purchase data. The even more the attributes that the EDI Translator software has, the easier task the manager has. During the translation procedure there might be numerous actions included, like information validation as well as data honesty. We additionally call that process mapping since we map every field in the EDI documents to some area. This is the really basic job that needs to be done when applying EDI.

In order to exchange EDI records between two systems, we require to export the data from one system into a flat data, then we import that file into the 2nd system.

The initial concern that comes into mind is exactly how both system recognizes just how the level documents appears like?

Each EDI paper has a file style as well as uses a particular collection of sections in order to pass the information. These collection of sections, the moments they duplicate and various other guidelines of the data design is mandated by the EDI Company (X12, EDIFACT). There are a number of EDI organizations worldwide and one of the most prominent today is X12, likewise the following prominent standard is EDIFACT (Europe). Those companies pick the EDI documents layout, what must as well as should not remain in the file and also generally established the rules for everybody that utilizes EDI, exactly how the documents that they create should appear like.

Exchanging files entailed two directions, in as well as out.

Import – entailed importing the EDI Files from a level file into the EDI system, that submit would be in a certain data layout agreed by both events who understand their requirements as well as understand which information is important to them and create this information in the file. It also involved importing the information from an EDI standard like X12 into the ERP system, in that situation there might be some setup on the ERP system to be able to check out X12 data and also understand where to place it, that depends mostly on the system used in the organization. Some ERP system can take care of EDI submit far better than others, as well as it should be an additional parameter for the company that wishes to get an ERP system if that system assistance imports of EDI data or at the very least allow them configure manually exactly how to import EDI files.